Table of Contents
BILLING INSTRUCTIONS
If you received the jobs BEFORE 31 December 2019 ⇒ from cApStAn SPRL or BranTra, pleases see the section at the bottom jobs received from cApStan SPRL
If you received the jobs on 1 January 2020 or later ⇒ from cApStAn SA, please see the section here below.
Please check in the dispatch mail whether you should bill to cApStAn SA or cApStAn Inc. (Philadelphia).
Billing for cApStAn SA projects
TO BE INCLUDED IN YOUR BILL:
| Bill number | (Not compulsory. Use it if you use your own numbering system) |
|---|---|
| Issuance date | (compulsory) |
| Your own Name and address | (compulsory) |
| Billing address & VAT N° | cApStAn SA Chaussée de La Hulpe 268 B-1170 Brussels, Belgium VAT: BE0890 600 946 |
| PO number, Task description | Copy-paste it from the PO (Purchase Order) document you received from a cApStAn project manager. |
| Bank details | Bank account number (IBAN, if you have it) Bank SWIFT code (if available) Name and address of the bank (branch address) Name of the holder of the bank account OR PayPal address |
Job description
cApStAn's project manager must have sent you a purchase order which contains the information about the task, like below. Make sure to include it in your bill.
| Entity | PO number | Job code (=Project name = also called as “Analytic account”) | Task | Word count | Rate | Fee |
|---|---|---|---|---|---|---|
| cApStAn SA | PO000298 | IEA/PIRL2021 | Verification Passages [eng-MLT] | 2,000 | 0,035 | 70 € |
or
| Entity | PO number | Job code (=Project name = also called as “Analytic account”) | Task | Word count | Rate | Fee |
|---|---|---|---|---|---|---|
| cApStAn SA | PO000315 | HireVue | Translation [eng-FRA] | 1,000 | 0,08 | 80 € |
If you wish, you can use this BILL TEMPLATE.
PayPal:
If you wish to be paid through PayPal and want cApStAn to cover the charges, please include the charges in the bill on as a separate line. If you’re not sure what the charges are for you country, you can use for example this calculator : http://paypalfeecalculator.paymentprocessing.cc/
- Subcontractors’ bills for all cApStAn Europe’s projects should be sent to accounts@capstan.be.
- For any project for cApStAn Europe, the project manager will send the fee summary to the subcontractor when the subcontractor delivers the last batch or when the project manager has finished reviewing.
- If you wish to bill in the middle of a project/job (e.g. you wish to bill for the first 2 batches you have finished), please ask the project manager to send you a fee summary.
- Reply to that mail but CHANGE the recipient address to accounts@capstan.be (you can address directly to Savita who is in charge of processing bills).
Bills are paid in 45 days from the issuance date.
Billing for cApStAn INC projects
If in the dispatch mail it is indicated that you should bill cApStAn Inc., make sure to include the following information:
| Bill number | (if you use a numbering system) |
|---|---|
| Issuance date | (required) |
| Your own Name and address | (required) |
| Billing address | cApStAn Linguistic Quality Control, Inc. 121 S.Broad Street, Suite 1710 Philadelphia, PA 19107 USA |
| Project & task description | Use the same wording as in the dispatch email you received from a cApStAn project manager. |
| Currency | Bills are in US Dollars unless differently agreed. |
| Bank details | Bank account number (IBAN, if you have it) Bank SWIFT code (required) Name and address of the bank (branch address) Name of the holder of the bank account OR PayPal address |
PayPal fees: If you wish to be paid through PayPal and want cApStAn to cover the charges, please include the charges in the bill as a separate line. If you’re not sure what the charges are for you country, you can use for example this calculator : http://paypalfeecalculator.paymentprocessing.cc/
Bills for cApStAn Inc must be sent to invoicing@capstaninc.us.
Bills are paid within 45 days from the issuance date.