BILLING INSTRUCTIONS

If you received the jobs BEFORE 31 December 2019 => from cApStAn SPRL or BranTra, pleases see the section at the bottom jobs received from cApStan SPRL

If you received the jobs on 1 January 2020 or later => from cApStAn SA, please see the section here below.

Please check in the dispatch mail whether you should bill to cApStAn SA or cApStAn Inc. (Philadelphia).

Billing for cApStAn SA projects

TO BE INCLUDED IN YOUR BILL:

Bill number	(Not compulsory. Use it if you use your own numbering system)
Issuance date	(compulsory)
Your own Name and address	(compulsory)
Billing address & VAT N°	cApStAn SA Chaussée de La Hulpe 268 B-1170 Brussels, Belgium VAT: BE0890 600 946
PO number, Task description	Copy-paste it from the PO (Purchase Order) document you received from a cApStAn project manager.
Bank details	Bank account number (IBAN, if you have it) Bank SWIFT code (if available) Name and address of the bank (branch address) Name of the holder of the bank account OR PayPal address

Job description

cApStAn's project manager must have sent you a purchase order which contains the information about the task, like below. Make sure to include it in your bill.

Entity	PO number	Job code (=Project name = also called as “Analytic account”)	Task	Word count	Rate	Fee
cApStAn SA	PO000298	IEA/PIRL2021	Verification Passages [eng-MLT]	2,000	0,035	70 €

or

Entity	PO number	Job code (=Project name = also called as “Analytic account”)	Task	Word count	Rate	Fee
cApStAn SA	PO000315	HireVue	Translation [eng-FRA]	1,000	0,08	80 €

If you wish, you can use this BILL TEMPLATE.

PayPal:

If you wish to be paid through PayPal and want cApStAn to cover the charges, please include the charges in the bill on as a separate line. If you’re not sure what the charges are for you country, you can use for example this calculator : http://paypalfeecalculator.paymentprocessing.cc/

Subcontractors’ bills for all cApStAn Europe’s projects should be sent to accounts@capstan.be.

For any project for cApStAn Europe, the project manager will send the fee summary to the subcontractor when the subcontractor delivers the last batch or when the project manager has finished reviewing.

If you wish to bill in the middle of a project/job (e.g. you wish to bill for the first 2 batches you have finished), please ask the project manager to send you a fee summary.

Reply to that mail but CHANGE the recipient address to accounts@capstan.be (you can address directly to Savita who is in charge of processing bills).

Bills are paid in 45 days from the issuance date.

Billing for cApStAn INC projects

If in the dispatch mail it is indicated that you should bill cApStAn Inc., make sure to include the following information:

Bill number	(if you use a numbering system)
Issuance date	(required)
Your own Name and address	(required)
Billing address	cApStAn Linguistic Quality Control, Inc. 121 S.Broad Street, Suite 1710 Philadelphia, PA 19107 USA
Project & task description	Use the same wording as in the dispatch email you received from a cApStAn project manager.
Currency	Bills are in US Dollars unless differently agreed.
Bank details	Bank account number (IBAN, if you have it) Bank SWIFT code (required) Name and address of the bank (branch address) Name of the holder of the bank account OR PayPal address

PayPal fees: If you wish to be paid through PayPal and want cApStAn to cover the charges, please include the charges in the bill as a separate line. If you’re not sure what the charges are for you country, you can use for example this calculator : http://paypalfeecalculator.paymentprocessing.cc/

Bills for cApStAn Inc must be sent to invoicing@capstaninc.us.

Bills are paid within 45 days from the issuance date.

Jobs received from cApStAn SPRL or BranTra (=jobs received before 1 January 2020)

CLICK HERE TO EXPAND/COLLAPSE

Please check in the dispatch mail whether you should bill to cApStAn sprl, BranTra (both in Brussels), or cApStAn Inc. (Philadelphia).

Invoice number	(if you use a numbering system)
Issuance date	(compulsory)
Your own Name and address	(compulsory)
Invoicing address & VAT N°	cApStAn SPRL Chaussée de La Hulpe 268 B-1170 Brussels, Belgium VAT: BE 0472.149.280
PO number, Project & task description	Copy-paste the table you received from a cApStAn project manager in the dispatch mail
Bank details	Bank account number (IBAN, if you have it) Bank SWIFT code (if available) Name and address of the bank (branch address) Name of the holder of the bank account OR PayPal address

As regards Project & task description: For example, you must have received a table in the dispatch mail which looks like this:

Entity	PO number	Project code	Task	Word count	Rate	Fee
cApStAn sprl	EI17032002	PISA2018FT Verif COG	Verification Reading units [eng-MLT]	2,000	0,035	70 €

If you wish to be paid through PayPal and want cApStAn to cover the charges, please include the charges in the invoice on as a separate line. If you’re not sure what the charges are for you country, you can use for example this calculator : http://paypalfeecalculator.paymentprocessing.cc/

Subcontractors’ invoices for all cApStAn Europe’s projects should be sent to accounts@capstan.be.

For any project for cApStAn Europe, the project manager will send the fee summary to the subcontractor when the subcontractor delivers the last batch or when the project manager has finished reviewing.

If you wish to invoice in the middle of a project (e.g. you wish to invoice for the first 2 batches you have finished), please ask the project manager to send you a fee summary.

Reply to that mail but CHANGE the recipient address to accounts@capstan.be (you can address directly to Savita who is in charge of processing invoices).

Make sure that the fee information table you received from the project manager is included in the mail (i.e. do not delete the mail thread) in order for Savita to match this information with the details in your invoice.

Invoices are paid in 45 days from the issuance date.

Please check in the dispatch mail whether you should invoice to cApStAn sprl, BranTra (both in Brussels), or cApStAn Inc. (Philadelphia).

Invoice number	(if you use a numbering system)
Issuance date	(compulsory)
Your own Name and address	(compulsory)
Invoicing address & VAT N°	BranTra Chaussée de La Hulpe 268 B-1170 Brussels, Belgium VAT: BE 0896.064.620
PO number, Project & task description	Copy-paste the table you received from a BranTra project manager in the dispatch mail
Bank details	Bank account number (IBAN, if you have it) Bank SWIFT code (if available) Name and address of the bank (branch address) Name of the holder of the bank account OR PayPal address

As regards Project & task description: For example, you must have received a table in the dispatch mail which looks like this:

Entity	PO number	Project code	Task	Word count	Rate	Fee
BranTra	EJ17032002	PISA2018 GC FRA	Translation of GC items [eng-FRA]	1,000	0,08	80 €

If you wish to be paid through PayPal and want BranTra to cover the charges, please include the charges in the invoice on as a separate line. If you’re not sure what the charges are for you country, you can use for example this calculator : http://paypalfeecalculator.paymentprocessing.cc/

Subcontractors’ invoices for all BranTra’s projects should be sent to accounts@brantra.be.

For any project for BranTra, the project manager will send the fee summary to the subcontractor when the subcontractor delivers the last batch or when the project manager has finished reviewing.

If you wish to invoice in the middle of a project (e.g. you wish to invoice for the first 2 batches you have finished), please ask the project manager to send you a fee summary.

Reply to that mail but CHANGE the recipient address to accounts@capstan.be (you can address directly to Savita who is in charge of processing invoices).

Make sure that the fee information table you received from the project manager is included in the mail (i.e. do not delete the mail thread) in order for Savita to match this information with the details in your invoice.

Invoices are paid in 45 days from the issuance date.